A Qatari energy conglomerate operating across five subsidiaries needed to eliminate the manual workflow bottlenecks consuming 1,400+ staff-hours weekly across procurement, HR, finance, and HSE compliance. Zyrova delivered a comprehensive automation suite that transformed operational efficiency.
Tamimi Energy Group operates five subsidiaries across upstream and midstream energy sectors in Qatar. As a key contractor to Qatar Energy (QE) projects, their operational reliability directly impacts multi-billion riyal project timelines. However, their back-office operations were profoundly manual — purchase orders required 7 sequential human approvals, HSE compliance reports were compiled from 12 Excel sources, and HR onboarding consumed an average of 18 days per new hire.
The core challenge was not a lack of digitization — they had ERP systems, an HRMS, and a financial platform. The problem was that these systems did not communicate, forcing humans to act as the integration layer. A single PO approval required a document to be downloaded from SAP, emailed to an approver, signed as PDF, scanned, and re-uploaded. This pattern repeated across 14 identified critical workflows, consuming 1,400+ staff-hours weekly of senior professional time.
Rather than building bespoke automations, we designed an orchestration architecture that made their existing systems talk to each other — eliminating human touchpoints without replacing infrastructure.
End-to-end PO automation: auto-generation from approved requisitions, parallel approval routing, digital signatures, SAP sync, and supplier notification — in under 8 minutes vs. the previous 3.2-day average.
18-day manual onboarding compressed to 72 hours. Automated: offer letter generation, document collection, IT provisioning requests, access card issuance, and HRMS profile creation.
Weekly HSE reports auto-compiled from 12 data sources, validated against QE regulatory requirements, and submitted to QE's compliance portal — replacing 22 hours of weekly manual compilation.
Automated 3-way matching of POs, GRNs, and invoices across SAP and Oracle — flagging discrepancies for human review only, eliminating 95% of manual reconciliation.
Executive visibility across all automated workflows — SLA tracking, bottleneck identification, and performance metrics updated in real time.
Every automation has AI-powered exception classification — unusual transactions are automatically categorized by risk level and routed to the right human approver with full context.
Zyrova did not just automate our processes — they redesigned how our systems work together. The difference between our procurement cycle now versus 12 months ago is night and day. Our QE compliance submissions go in on time, every time, without anyone touching them.
Mohammed Al-Kaabi VP Operations · Tamimi Energy Group